“Whatever happens, take responsibility.” Tony Robbins.
As recruiters, we are always encouraging candidates to take the time to prepare for an interview. The STAR technique is a great tool to help you do just that. Preparation is the key to a successful performance at the interview. Recruiters and hiring managers today are looking for you to share specific examples of where you have (in the past) demonstrated or utilised a certain behaviour. The STAR technique is a great tool to help you structure an answer to a behavioural competency question.
What does S.T.A.R mean?
It’s a well-used acronym which stands for:
The STAR technique is a tried, tested and very traditional process used by both recruiters and candidates. Recruiters use this technique to gather specific information during the interview. To assess (after the interview) that information against pre-determined criteria. Candidates can also use this technique to prepare for behavioural competency style interview questions.
Why is the S.T.A.R process so helpful?
- Firstly, prepare specific examples
- Secondly, to help you communicate those examples in a structured way
- Thirdly, to understand how you are being assessed
- Fourthly, understand what information recruiters need to be able to make a decision
What are behavioural competencies?
A behavioural competency is an attribute, knowledge, skill, ability or other characteristics that contribute to the successful performance within a specified job role. Behaviour competencies are observable and measurable behaviours, knowledge, skills, abilities, and other characteristics that contribute to individual success in the business.
Behaviour competencies are observable and measurable behaviours, knowledge, skills, abilities, and other characteristics that contribute to individual success in the business. The thinking behind using this style of questioning is that past behaviour is a good predictor of future behaviour. It gives the recruiter a good idea of how the candidate has managed, handled and approached situations in the past and the candidate is likely to behave the same way in the future.
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Examples of behavioural competencies:
- Team work
- Communication skills
- Interpersonal skills
- Time Management
- Planning and Organising skills
- Building Relationships
- Conflict Management
- Problem Solving
It’s worth noting too that each behavioural competency has its own positive and negative indicators. These determine whether the competency is being met or whether there could be a development need. Recruiters will be looking for positive indicators that match the competency being assessed.
For example, if a candidate is being assessed for excellent customer service skills then the recruiter might be looking for examples that include the following:
- Listening to the customer’s requirements
- Gathering lots of information by asking relevant questions
- Understanding the nature of the enquiry complaint or issue
- Investigating the root cause of an issue or problem
- Using several systems to find out all the facts before drawing any conclusion
- Keeping the customer informed throughout the investigation etc.
The key to demonstrating behavioural competencies during an interview is to use specific examples from your career history – this means taking the recruiter back into a past situation. If you talk generally about what you are likely to do then this will not give the recruiter any evidence of your capability or ability to apply this behaviour in the workplace.
For most candidates, it’s difficult to think of specific examples on the spot. They may not remember the relevant details of a situation. That’s why it’s so important to prepare before the interview and give these types of questions some serious thought, time and attention. Let’s take a closer look at how candidates can use the STAR technique to prepare for behavioural competency style interviews. Once you master this technique you’ll be able to ace your next interview and every other interview thereafter.
Here’s a typical structure of an interview:
- Introductions (Hiring manager or HR etc.)
- Explain the process of the interview (timings and format)
- Explain the reasons for the job becoming available (new or replacement)
- Common questions to start the conversation (Why are you looking for a new job, what interesting you about this job and the company etc.)
- Job-related questions (Checking qualifications, systems, expertise, etc.)
- Behavioural competency questions – probably about 3 or 4 relating to the job
- Talk through the job and company in more detail
- Ask the candidate if they have any questions.
- Explain the next steps and when a decision is likely to be made
A typical behavioural competency question a recruiter is likely to ask might look like this example, “Describe a time when you had to plan and organise an event?” The candidate would then start their answer by describing the event – just a brief summary to give the recruiter some context before they go on to explain the detail of what had to be planned and organised. The key to this part of the example is not to give too much detail about the event itself. Otherwise, this example will quickly turn into a story rather than giving any information to demonstrate competence.
For example, “I was responsible for organising the office move. We moved 300 employees from X location to X location. We only had three months notice to relocate.” Or “I was responsible for organising the end of the year office party. There were 20 of us in the team and I had a budget of £30 per head.” After asking the main behavioural competency question the recruiter will then start to ask a series of probing questions to gather information in each section of the STAR process.
What was involved in planning this particular event? Make sure you let the recruiter know how much went into the planning stage and never assume they will know what was involved. Making assumptions or thinking “I won’t say that because it’s too obvious” is a big mistake during the interview. You’ll miss out key information that will help the recruiter understand exactly what you did in this example.
- Who was involved?
- Was there any equipment required?
- Did you have to source a venue?
- Tell us about the budget and how it was managed?
If you were involved in organising a party for example, then think about all that needed arranging:
- Food and drinks
- Catering staff
- Equipment (tables and chairs)
- Transport (planes, trains, cars, taxis)
- Hotels for overnight stays and the list goes on.
“After applying to several roles for which I had the necessary qualification and experience, I wasn’t selected due to my poor performance in interviews. Then I decided to contact Dawn and I must say it was the best decision I have made to get a job. In just one session she explained to me the best technique to structure my answers and we revised a good amount of key behavioural questions using my own work experience. My next interview went really well. I performed excellent for those questions I usually failed. As a result, the company offered me the position.” Financial Controller, Essex.
It’s really important that you let the recruiter know exactly what you were responsible for and accountable for in this scenario. What actions did you take to make sure everything was in place and completed on time and within budget. It’s okay to let the recruiter know the tasks and duties that other people were responsible for taking, however, don’t go overboard with too much information about other people’s tasks. Remember the recruiter really only wants to know what you did and what you contributed to the situation.
Let the recruiter know how you kept track of tasks and their status, i.e. started, pending, on hold, or completed. It’s important you demonstrate that you are organized. Today it’s really important you demonstrate your ability to use systems and tools to do so. It’s no longer enough to say you write a “to-do list”. Okay some of us still like using pen and paper to write a list of things to do but if you cannot use systems then another candidate will most likely get the job.
This is another really important part of the STAR technique. This part is often answered poorly by lots of candidates that haven’t prepared their examples. Don’t just say it was a good result this is not enough for the recruiter to get a good idea of the outcome of your input. You must give lots of details about what went well or what didn’t go so well. You might be apprehensive about sharing negatives in the interview however, it’s unlikely everything always goes as planned in reality.
Recruiters will know some events are out of your control or events to happen during the planning phase that changes the actions taken. You might want to include lessons learned in a particular situation. What would you do differently next time? Add a commercial aspect – see below some questions you may be asked by the recruiter.
- Describe whether you saved time by automating a process or system?
- Tell us whether you save any money or reduced the number of resources needed?
- Did you reduce the amount of waste during production?
- Talk us through how much revenue you generated or how you increase profitability?
- Did it increase morale or improve the Employer brand awareness?
Tell us about the examples you’ve used during an interview that has had good feedback. We hope you find this technique used to prepare for behavioural competency style interviews.
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